Here are a few ways to get your companywide site content problems under control:
Catch speed demons. Create a calendar with Web production cycles to educate corporate managers about the time it takes to reformat copy for the Web.
Create mind share. Convince managers to consider the Web when developing traditional content. Show them it will result in more timely and accurate posting of their material.
Delegate content. Shift content creation to its rightful owners -- human resources, investor relations, technical support, product marketing and communications departments.
Deploy cookie cutters. Arm these departments with user-friendly templates and style guides to post that content to a staging server, where it can be viewed, edited and routed to approvers. These authoring tools can be bought off the shelf or created by your Web developer.
Shop for work flow and version control software. If you're a large, distributed company, these solutions help manage and track content via an intranet across global enterprises.