How can I keep my e-mail list clean?

By Published on .

You'd be forgiven for believing that the size of your e-mail list carries more weight than the quality of the e-mail addresses it contains. Truth is, sending messages to inactive or invalid e-mail addresses causes nightmarish problems for your sender reputation. Now more than ever, thorough e-mail list hygiene is a good habit that all e-mail marketers need to adopt if they want to stay ahead of their game.

Here are four quick ways you can help keep your list clean and shiny.

  1. Honor unsubscribe requests, removing them as soon as possible from your list. It really is better for both you and the subscriber at the end of the day. You won't continue wasting your money sending e-mails to people who aren't interested, and they get to bow out gracefully.
  2. Address any hard or soft bounces immediately. A hard bounce is likely due to an invalid or non-existent e-mail address, in which case you can easily verify it. Sites such as and offer simple, free e-mail verification and test the format of the e-mail and the validity of the domain and user. Also keep an eye on soft bounces and remove any subscribers that haven't opened e-mails from you in more than 6 months. Keep all inactive e-mail addresses together so that you can target them later with an exclusive reactivation campaign.
  3. Check your list manually. If your e-mail list is small enough, you can check it manually for simple data entry mistakes such as misspelled domains (e.g., and Once they've been corrected then run them through the e-mail verification tool again. If they come back with an error after this then discard them.
  4. Make use of data validation on your subscription form. By validating each field you can ensure that any information entered is formatted correctly before it is accepted into your list. Visitors can correct their mistakes immediately, which saves you the trouble of having to do it later.

Depending on how fast your list grows, you should make a point of regularly sifting through it every six months. This way you can rest assured that it will remain clear of any spam-trap-luring e-mail addresses. Plus, you'll also save yourself money and trouble in the long run.

Georgia Christian is the editor of online e-mail marketing service Mail Blaze (

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